Position Summary: The Private Events Assistant is responsible for assisting the Sales Managers with all administrative responsibilities for the private event and banquet team. This position assists in the coordination of private events with guests, clients, managers and staff members.

Responsibilities:

• Drafts contracts for each event in accordance with Fourth Wall’s standards for contracts.
• Creates event orders.
• Creates invoices for clients following event.
• Perform other duties as required to assist Sales team and special projects for private dining at restaurants, and as directed by management.
• Track events and client details in Tripleseat system / Excel Spread Sheets
• Assist in sales via networking, community involvement, outside sales, hotel concierge program among other methods.
• Additional responsibilities as assigned by Events Managers
• Assist in coordinating day of events
• Meeting with day of clients and executing the term of event order and contract
• Pre meeting with staff to review the upcoming nights events

Job Duties:

• Able to lift up to 20 lbs frequently.
• Ability to work various shifts if needed for special events, including nights, weekends, and holidays.

Knowledge, Skills and Attributes:

• At least one years of previous experience in an administrative or similar position
• Strong sense of guest relations and customer service.
• Proficient with computers and if Microsoft Office programs.
• Excellent knowledge of restaurant business.
• Possess excellent planning, time management, and organizational skills, and able to multi-task.
• Able to clearly and accurately communicate with clients, guests and co-workers in English (including reading, writing, and speaking).
• Knowledge of Tripleseat is a plus

Acknowledgement:

The above list of specific duties is considered to be essential functions of this position. This list is not exhaustive, is subject to change, and you are expected to assume any and all duties assigned by management whether or not they are listed here. An effort has been made to thoroughly describe the customary manner in which this job is performed; however, reasonable accommodations will be made for qualified individuals with disabilities who may not be able to perform the job in the manner indicated. You should contact your supervisor to request a reasonable accommodation.